Guest Communication Template

Clear communication sets the tone for a successful stay. The Guest Communication Template from Property Tenders, LLC is designed to help rental property owners and hosts provide guests with consistent, professional, and easy-to-understand information—before, during, and after their stay.

This downloadable template is built from real rental property experience, focusing on the questions guests most often ask and the details that prevent confusion, misuse of the property, and unnecessary calls or messages.

The Guest Communication Template helps cover:

Arrival and check-in instructions

Property access and entry details

House rules and expectations

Trash, recycling, and parking guidance

Appliance and system basics

Emergency contacts and property address

Check-out procedures and reminders

This resource is ideal for:

Short-term and vacation rental owners

Self-managing hosts

Property managers

Owners working with cleaners or caretakers

Anyone looking to improve guest experience and reduce misunderstandings

The template is clear, customizable, and homeowner-friendly, making it easy to tailor messaging for your specific property while maintaining a consistent, professional tone across every stay.

📍 Created by Property Tenders, LLC — based out of Dagsboro, Delaware
📝 Built from real guest interactions, not generic scripts
🏡 Designed to improve communication, protect your property, and support smoother stays